Submission guideline
Manuscript Submission
Submission of a manuscript implies: that the work described has not been published before or it is not under consideration for publication anywhere else and publication has been approved by all co-authors, if any, as well as by the responsible authorities.
Online Submission
Green Valley Journal is online publication journal; Please follow the hyperlink “Submit manuscript” and upload all of your manuscript files following the instructions given on the screen.
Source Files
Please ensure you provide all relevant editable source files at every submission and revision. Failing to submit a complete set of editable source files will result in your article not being considered for review. For your manuscript text please always submit in common word processing formats such as .docx or LaTeX.
Submitting Declarations
All Authors’ Contribution information and Competing Interest information must be provided at submission via the submission interface. Only the information submitted via the interface will be used in the final published version. Please make sure that if you are an editorial board member and also a listed author that you also declare this information in the Competing Interest section of the interface.
ORCID ID
Green Valley Journal highly advise that, corresponding author provides his/her Orchid ID before proceeding with submission.
Permissions
If you include figures that have already been published elsewhere, you must obtain permission from the copyright owner(s) for both the print and online format.
Please be aware that some publishers do not grant electronic rights for free and that Green Valley journal will not be able to refund any costs that may have occurred to receive these permissions.
In such cases, material from other sources should be used.
Supplementary Information (SI)
Green valley journal accepts electronic multimedia files (animations, movies, audio, etc.) and other supplementary files to be published online along with an article or a book chapter.
This feature can add dimension to the author's article, as certain information cannot be printed or is more convenient in electronic form.
Before submitting research datasets as Supplementary Information, authors should read the journal’s Research data policy. We encourage research data to be archived in data repositories wherever possible.
Submission
- Supply all supplementary material in standard file formats.
- Please include in each file the following information: article title, journal name, author names; affiliation and e-mail address of the corresponding author.
- To accommodate user downloads, please keep in mind that larger-sized files may require very long download times and that some users may experience other problems during downloading.
- High resolution (steamtable quality) videos can be submitted up to a maximum of 5 GB; low resolution videos should not be larger than 1GB.
Audio, Video, and Animations
- Aspect ratio: 16:9 or 4:3
- Maximum file size: 5 GB for high resolution files; 1 GB for low resolution files
- Minimum video duration: 1 sec
- Supported file formats: avi, wmv, mp4, mov, m2p, mp2, mpg, mpeg, flv, mxf, mts, m4v, 3gp
Spreadsheets
- Spreadsheets should be submitted as .csv or .xlsx files (MS Excel).
Specialized Formats
- Specialized format such as .pdb (chemical), .wrl (VRML), .nb (Mathematica notebook), and .tex can also be supplied.
Collecting Multiple Files
- It is possible to collect multiple files in a .zip or .gz file.
Numbering
- If supplying any supplementary material, the text must make specific mention of the material as a citation, similar to that of figures and tables.
- Refer to the supplementary files as “Online Resource”, e.g., "... as shown in the animation (Online Resource 3)", “... additional data are given in Online Resource 4”.
- Name the files consecutively, e.g. “ESM_3.mpg”, “ESM_4.pdf”.
Captions
- For each supplementary material, please supply a concise caption describing the content of the file.
Processing of supplementary files
- Supplementary Information (SI) will be published as received from the author without any conversion, editing, or reformatting.
Accessibility
In order to give people of all abilities and disabilities access to the content of your supplementary files, please make sure that
- The manuscript contains a descriptive caption for each supplementary material
- Video files do not contain anything that flashes more than three times per second (so that users prone to seizures caused by such effects are not put at risk)
Disclosures and declarations
All authors are requested to include information regarding sources of funding, financial or non-financial interests, study-specific approval by the appropriate ethics committee for research involving humans and/or animals, informed consent if the research involved human participants, and a statement on welfare of animals if the research involved animals (as appropriate).
The decision whether such information should be included is not only dependent on the scope of the journal, but also the scope of the article. Work submitted for publication may have implications for public health or general welfare and in those cases, it is the responsibility of all authors to include the appropriate disclosures and declarations.
Authors contributions
In academic articles, the authors' contributions section outlines the specific roles and responsibilities of each author in the creation of the paper. This section is important for transparency, academic integrity, and clarity, especially in research with multiple contributors. The format for reporting contributions may vary by journal or field, but here are the most common ways that author contributions are described:
Common Contribution Categories:
Conceptualization:
- Who had the idea for the research or study design?
- Who was responsible for formulating the research questions or hypotheses?
Methodology:
- Who designed the research methods or procedures?
- Who developed the data collection tools or approaches used in the study?
- Investigation:
- Who conducted the experiments, collected the data, or carried out fieldwork?
- Who was involved in gathering the materials or samples?
- Data Curation:
- Who organized and managed the research data?
- Who handled data cleaning, classification, or integration?
- Analysis:
- Who analyzed the data and interpreted the results?
- Who performed statistical or computational analysis?
Writing:
- Who wrote the manuscript or sections of the article (e.g., abstract, introduction, discussion)?
- Who contributed to drafting, reviewing, or editing the paper?
Review & Editing:
- Who reviewed and revised drafts of the article?
- Who provided critical feedback, reviewed for clarity or scientific validity?
Visualization:
Who created the figures, graphs, or charts used in the paper?
Who designed any visual aids like tables, illustrations, or diagrams?
Supervision:
- Who guided or supervised the research process?
- Who provided mentorship, oversight, or guidance in setting the research agenda?
Project Administration:
- Who handled administrative aspects of the project (e.g., funding, coordination)?
- Who managed the project timeline, team, and resources?
Funding Acquisition:
- Who secured the financial support for the research project?
- Who applied for grants, contracts, or sponsorships for the research?
Example of Author Contributions Section:
Author Contributions:
Author 1: Conceptualization, Methodology, Supervision, Funding Acquisition.
Author 2: Investigation, Data Curation, Writing – Original Draft.
Author 3: Formal Analysis, Writing – Review & Editing.
Author 4: Visualization, Project Administration.
Author 5: Supervision, Writing – Review & Editing.
Write names and affiliation of authors based on the above list.
The following scenario are not warranties for authorship.
- Providing fundings
- Providing administrative support
- Providing materials or data (unless there was substantial involvement beyond simply provide resources).
- Serving as mentor or advisor (although there are essential roles they usually do not qualify for authorship).
- Role of the Corresponding Author
One author is assigned as Corresponding Author and acts on behalf of all co-authors and ensures that questions related to the accuracy or integrity of any part of the work are appropriately addressed.
The Corresponding Author is responsible for the following requirements:
- ensuring that all listed authors have approved the manuscript before submission, including the names and order of authors;
- managing all communication between the Journal and all co-authors, before and after publication;*
- providing transparency on re-use of material and mention any unpublished material (for example manuscripts in press) included in the manuscript in a cover letter to the Editor;
- making sure disclosures, declarations and transparency on data statements from all authors are included in the manuscript as appropriate (see above).
* The requirement of managing all communication between the journal and all co-authors during submission and proofing may be delegated to a Contact or Submitting Author. In this case, please make sure the Corresponding Author is clearly indicated in the manuscript.
Change of Affiliation
The primary affiliation for each author should be the institution where the majority of their work was done. If an author has subsequently moved, the current address may additionally be stated. Addresses will not be updated or changed after publication of the article.
Changes to authorship
Authors are strongly advised to ensure the correct author group, the Corresponding Author, and the order of authors at submission. Changes of authorship by adding or deleting authors, and/or changes in Corresponding Author, and/or changes in the sequence of authors are not accepted after acceptance of a manuscript.
Please note that author names will be published exactly as they appear on the accepted submission!
Please make sure that the names of all authors are present and correctly spelled, and that addresses and affiliations are current.
Adding and/or removal of authors at revision stage are generally not permitted, but in some cases, it may be warranted. Reasons for these changes in authorship should be explained. Approval of the change during revision is at the discretion of the Editor-in-Chief.
Please note that journals may have individual policies on adding and/or deleting authors during revision stage.
Author identification
Authors are recommended to use their ORCID ID when submitting an article for consideration or acquire an ORCID ID via the submission process.
Deceased or incapacitated authors
For cases in which a co-author dies or is incapacitated during the writing, submission, or peer-review process, and the co-authors feel it is appropriate to include the author, co-authors should obtain approval from a (legal) representative which could be a direct relative.
Authorship issues or disputes
In the case of an authorship dispute during peer review or after acceptance and publication, the Journal will not be in a position to investigate or adjudicate. Authors will be asked to resolve the dispute themselves. If they are unable the Journal reserves the right to withdraw a manuscript from the editorial process or in case of a published paper raise the issue with the authors’ institution(s) and abide by its guidelines.
Compliance with Ethical Standards
To ensure objectivity and transparency in research and to ensure that accepted principles of ethical and professional conduct have been followed, authors should include information regarding sources of funding, potential conflicts of interest (financial or non-financial), informed consent if the research involved human participants, and a statement on welfare of animals if the research involved animals.
Authors should include the following statements (if applicable) in a separate section entitled “Compliance with Ethical Standards” when submitting a paper:
- Disclosure of potential conflicts of interest
- Research involving Human Participants and/or Animals
- Informed consent
Please note that standards could vary slightly per journal dependent on their peer review policies (i.e. single or double blind peer review) as well as per journal subject discipline. Before submitting your article check the instructions following this section carefully.
The corresponding author should be prepared to collect documentation of compliance with ethical standards and send if requested during peer review or after publication.
The Editors reserve the right to reject manuscripts that do not comply with the above-mentioned guidelines. The author will be held responsible for false statements or failure to fulfill the above-mentioned guidelines.
Competing Interests
Authors are requested to disclose interests that are directly or indirectly related to the work submitted for publication. Interests within the last 3 years of beginning the work (conducting the research and preparing the work for submission) should be reported. Interests outside the 3-year time frame must be disclosed if they could reasonably be perceived as influencing the submitted work. Disclosure of interests provides a complete and transparent process and helps readers form their own judgments of potential bias. This is not meant to imply that a financial relationship with an organization that sponsored the research or compensation received for consultancy work is inappropriate.
Editorial Board Members and Editors are required to declare any competing interests and may be excluded from the peer review process if a competing interest exists. In addition, they should exclude themselves from handling manuscripts in cases where there is a competing interest. This may include – but is not limited to – having previously published with one or more of the authors, and sharing the same institution as one or more of the authors. Where an Editor or Editorial Board Member is on the author list we recommend they declare this in the competing interests section on the submitted manuscript. If they are an author or have any other competing interest regarding a specific manuscript, another Editor or member of the Editorial Board will be assigned to assume responsibility for overseeing peer review. These submissions are subject to the exact same review process as any other manuscript. Editorial Board Members are welcome to submit papers to the journal. These submissions are not given any priority over other manuscripts, and Editorial Board Member status has no bearing on editorial consideration.
Interests that should be considered and disclosed but are not limited to the following:
Funding: Research grants from funding agencies (please give the research funder and the grant number) and/or research support (including salaries, equipment, supplies, reimbursement for attending symposia, and other expenses) by organizations that may gain or lose financially through publication of this manuscript.
Employment: Recent (while engaged in the research project), present or anticipated employment by any organization that may gain or lose financially through publication of this manuscript. This includes multiple affiliations (if applicable).
Financial interests: Stocks or shares in companies (including holdings of spouse and/or children) that may gain or lose financially through publication of this manuscript; consultation fees or other forms of remuneration from organizations that may gain or lose financially; patents or patent applications whose value may be affected by publication of this manuscript.
It is difficult to specify a threshold at which a financial interest becomes significant, any such figure is necessarily arbitrary, so one possible practical guideline is the following: "Any undeclared financial interest that could embarrass the author were it to become publicly known after the work was published."
Non-financial interests: In addition, authors are requested to disclose interests that go beyond financial interests that could impart bias on the work submitted for publication such as professional interests, personal relationships or personal beliefs (amongst others). Examples include, but are not limited to: position on editorial board, advisory board or board of directors or other type of management relationships; writing and/or consulting for educational purposes; expert witness; mentoring relations; and so forth.
Primary research articles require a disclosure statement. Review articles present an expert synthesis of evidence and may be treated as an authoritative work on a subject. Review articles therefore require a disclosure statement. Other article types such as editorials, book reviews, comments (amongst others) may, dependent on their content, require a disclosure statement. If you are unclear whether your article type requires a disclosure statement, please contact the Editor-in-Chief.
Please note that, in addition to the above requirements, funding information (given that funding is a potential competing interest (as mentioned above)) needs to be disclosed upon submission of the manuscript in the peer review system. This information will automatically be added to the Record of CrossMark, however it is not added to the manuscript itself. Under ‘summary of requirements’ (see below) funding information should be included in the ‘Declarations’ section.
After submission
Up on submission, submission acknowledgement is provided to all authors for conformation of authorship by mail.
There will be direct contact between editorial manager and corresponding authors for further processing within 72 hours of submission.
After this stage
The manuscript might have four fates
Fate1 -Rejection
- Fate 2 -Resubmission
- Fate 3- transfer
- Fate 4- Process to the next step
Note; - when the manuscript face ‘rejection’ fate authors should look other journals. When the manuscript is in ‘transfer’ fate Green Valley Journal suggest more suitable journals. When manuscript face ‘resubmission’ fate Green Valley Journal recommend what modifications should be done to meet our journal’s criteria and resubmit the manuscript again within 15 days for the current issue.
If the manuscript passes through ‘Fate 4-’, reviewers will be invited and the formal review process will begin.
At each level the corresponding author can track changes and status of the manuscript. She/he has the right to ask clarification. [check status here]
Up on the completion of revision the corresponding author is contacted on the revision result of the manuscript through editorial manager.
The manuscript might face four three fats
Fate 1- accept as it is
Fate 2- minor revision
Fate 2- major revision
Fate 3- rejection
If the manuscript passes successfully ‘Fate 1-’ it will get status of acceptance and procced to post acceptance stage.
When the manuscript get status of ‘minor revision’ authors are required to submitted the revised material within 15 days. For major revision authors required to submit the revisited manuscript within 45 days.
After acceptance
Upon acceptance, your article will be exported to Production to undergo typesetting. Shortly after this you will receive two e-mails. One contains a request to confirm your affiliation, choose the publishing model for your article, as well as to arrange rights and payment of any associated publication cost. A second e-mail containing a link to your article’s proofs will be sent once typesetting is completed.
Offprints
Offprints can be ordered by the corresponding author.
Color illustrations
Online publication of color illustrations is free of charge. For color in the print version, authors will be expected to make a contribution towards the extra costs.
Proof reading
The purpose of the proof is to check for typesetting or conversion errors and the completeness and accuracy of the text, tables and figures. Substantial changes in content, e.g., new results, corrected values, title and authorship, are not allowed without the approval of the Editor.
After online publication, further changes can only be made in the form of an Erratum, which will be hyperlinked to the article.
Online First
The article will be published online after receipt of the corrected proofs. This is the official first publication citable with the DOI. After release of the printed version, the paper can also be cited by issue and page numbers.